HR Administrator
🔔 5
📊 Dashboard
🚀 Initiate Recruitment
✅ Approvals
🎯 Active Recruitments
📋 Job Positions
👥 Candidates
🔍 Background Checks
📄 Offer Preparation
💼 Negotiations
📈 Reports
⚙️ Settings

Recruitment Dashboard

Monitor your complete 7-step recruitment workflow with 10 approval gates across all departments

👥
Active Recruitments
18
8 in interview phase, 5 pending approval, 3 background checks
📋
Open Positions
12
5 budgeted, 7 non-budgeted (MUR 8.5M total budget)
⏱️
Pending Approvals
9
3 R1, 2 R10, 1 R02, 2 R04, 1 R03 approvals
💰
Budget Utilization
MUR 125K
Of MUR 180K monthly allocation (69% used)

Live Process: Senior Software Engineer Position

View All Processes →
1
Initiation
✓ Complete
R1
Budget
✓ Approved
2
Job Profile
✓ R10 Validated
3
Advertisement
✓ R02 Published
4
Screening
✓ 47→18 Qualified
5
Interviews
🔄 R04/R05 Active
6
Background
⏳ R03 Pending
7
Offer
⏳ Awaiting

Approval Gates Status (R1-R10)

Manage All Approvals →
R1 - Non-Budgeted
3/3
Finance ✓ CEO ✓ Complete
R10 - Job Profile
2
HR ✓ HOD ⏳ Finance ⏳
R02 - Advertisement
5/5
All validations complete
R04/R05 - Interviews
8
Active interview approvals

Recent Activity

View All →
Phone Interview Completed - Alice Johnson (8.7/10)
Senior Software Engineer • R04 Approval granted • Face-to-face scheduled for Aug 25
45 minutes ago
R10 Job Profile Approved - Marketing Manager
Final validation by Finance • Salary range MUR 650K-750K • Ready for advertisement
2 hours ago
Background Check Initiated - David Wilson
World Check, NIC verification, and reference checks started • R03 approval pending
4 hours ago
New Recruitment Request - Data Analyst
Finance Department • Non-budgeted position • R1 approval required
1 day ago

Initiate Recruitment Process

Start new recruitment via employee resignation or HOD request - both budgeted and non-budgeted positions

📄 Method 1: Employee Resignation (Existing Post)

Budgeted Position

🔄 Process Flow

1️⃣ Employee submits resignation letter
2️⃣ HR receives resignation and processes
3️⃣ System auto-creates recruitment request
4️⃣ No R1 approval needed (existing budgeted post)
5️⃣ Proceeds directly to Job Profile Creation (R10)
Accepted formats: PDF, DOC, DOCX
Determines recruitment timeline and urgency level

💼 Method 2: HOD New Position Request

Requires Classification

🔀 Decision Point

📈 Budgeted Position: Proceeds directly to Job Profile Creation (R10)
💰 Non-budgeted Position: Triggers R1 Approval Workflow (Finance Director + CEO)
This determines the approval workflow path
Detailed justification required for all new positions

Recent Initiation Requests

Request Details Type & Method Department Current Status Next Step Submitted Actions
Marketing Manager
Requested by Sarah Johnson (Marketing HOD)
 Non-Budgeted
Method 2: HOD Request
 Marketing R1 Approval Pending
Finance Director + CEO Approval
Budget: MUR 750,000
2 hours ago
Aug 23, 2025
Software Engineer
Replacement for John Doe (resigned)
 Budgeted
Method 1: Resignation
 IT R10 Validation
Job Profile Creation
HR → HOD → Finance approval
1 day ago
Aug 22, 2025
UX Designer
Requested by Sarah Johnson (Marketing HOD)
 Budgeted
Method 2: HOD Request
 Marketing Active Recruitment
Interview Stage
Currently screening candidates
5 days ago
Aug 18, 2025
🚀
This Month
8
Total initiations: 5 budgeted, 3 non-budgeted
⚡
Avg Initiation Time
2.3 days
From submission to R1/R10 approval start
📊
R1 Success Rate
87%
Non-budgeted requests approved

🎯 Quick Actions & Resources

📋 Templates & Forms
• Resignation letter template
• Business case template
• HOD request checklist
📊 Approval Guidelines
• R1 approval criteria
• Budget classification rules
• Timeline expectations
🔗 Related Processes
• Job profile creation (R10)
• Budget approval workflow
• Organizational chart updates

Approval Workflows (R1-R10)

Manage all recruitment approvals across the 7-step workflow with full audit trail

🚨 Urgent - Pending Approvals

5 Requiring Action
R1
Non-Budgeted Recruitment Approval
Marketing Manager • Requested by Sarah Johnson (Marketing HOD)
Budget: MUR 750,000 annually | Justification: Critical campaign launch support
ROI Analysis: Expected 15% revenue increase | Submitted: 2 hours ago
R10
Job Profile Validation
Senior Software Engineer • IT Department
Package: MUR 750K-850K + Benefits | Stage: Finance Approval (HR ✓ HOD ✓)
Skills: React, Node.js, 5+ years | Location: Ebène (Hybrid)
R02
Advertisement Validation
UX Designer • Marketing Department
Channels: LinkedIn, Company Website, L'Express Jobs | Budget: MUR 15,000
Duration: 21 days | Expected Applications: 30-50

✅ Recently Completed

12 Completed Today
R04
Phone Interview Approval
Alice Johnson • Senior Software Engineer • ✓ Approved by Michael Tech (IT HOD)
Score: 8.7/10 | Decision: Proceed to face-to-face | Completed: 1 hour ago
✓ Approved
R03
Reference Check Clearance
David Wilson • Project Manager • ✓ Cleared by Sarah Secure (Compliance)
World Check: Clear | NIC: Verified | References: 2/2 Positive
✓ Cleared
⚡
Avg Approval Time
1.8 days
15% faster than last month
✅
This Week
28
Total approvals processed
📋
Success Rate
94%
First-time approval rate

Active Recruitments

Track all ongoing recruitment processes across the 7-step workflow with real-time status updates

Recruitment Pipeline

Export Data →
Position & Department Current Step Type & Budget Applications Days Active Next Action Actions
Senior Software Engineer
IT Department • REF: IT-2025-001
 Step 5: Interviews
R04 Active, R05 Pending
 Non-Budgeted
MUR 750,000
47 → 18
Qualified (≥6/10)
18 days
3 days overdue
Face-to-face interviews
3 candidates scheduled
Marketing Manager
Marketing Department • REF: MKT-2025-003
 Step 1: R1 Approval
Finance & CEO pending
 Non-Budgeted
MUR 750,000
0
Awaiting approval
5 days
On track
R1 Approval
Budget justification review
UX Designer
Marketing Department • REF: MKT-2025-002
 Step 6: Background
R03 In Progress
 Budgeted
MUR 650,000
32 → 12
Top candidate selected
25 days
On track
Reference verification
World Check complete
Financial Analyst
Finance Department • REF: FIN-2025-001
 Step 3: Advertisement
R02 Published
 Budgeted
MUR 550,000
23
Applications open
12 days
On track
Close applications
Due: Aug 30, 2025
🚀
Quick Actions
⚠️
Attention Required
• 3 overdue processes
• 5 pending approvals
• 2 interviews to schedule
📈
Performance
• 18.5 avg days to hire
• 87% offer acceptance
• 94% quality score

Job Positions & R10 Workflow

Create, validate, and manage job profiles with comprehensive R10 approval workflow

Job Profile Creation & R10 Validation

View All Positions →
This will appear in all job advertisements
System-generated unique identifier

💰 Compensation Package (MUR)

Minimum salary for this position
Maximum salary for this position
Percentage of annual salary
Monthly car allowance if applicable

📊 Auto-Calculated Total Package

Minimum Total Package
MUR 600,000 + Benefits
Maximum Total Package
MUR 800,000 + Benefits
*Benefits include: Medical insurance, Life insurance, Gym membership, Parking allowance

📝 Job Description

⏰ Timeline

R10 - Three-Stage Approval Process

1️⃣ HR Manager Review
✓
✅ Job description accuracy
✅ Market rate alignment
✅ Company policy compliance
Approved
2️⃣ HOD Final Review
⏳
⏳ Technical requirements
⏳ Reporting structure
⏳ Business alignment
Pending
3️⃣ Finance Approval
⏸️
⏸️ Budget allocation
⏸️ Compensation limits
⏸️ Cost implications
Waiting

📋 R10 Workflow Status

Current Stage: HOD Review (Michael Tech - IT HOD)

Submitted: 2 hours ago by John Doe (HR)

Expected Completion: Within 2 business days

Next Action: HOD technical validation and approval

Existing Job Positions

Manage All →
Position Department R10 Status Salary Range Created Actions
Senior Software Engineer
IT-SE-2025-001
 IT HOD Review MUR 750K - 850K Aug 20, 2025
Marketing Manager
MKT-MM-2025-002
 Marketing Approved MUR 650K - 750K Aug 18, 2025

Candidate Pipeline

Track candidates through screening, interviews, and background checks with detailed scoring

Senior Software Engineer - Candidate Pipeline

47 Total Applications 18 Qualified (≥6/10) 3 Final Candidates
AJ
Alice Johnson
5+ years React/Node.js • alice.johnson@email.com
8.7/10 Overall Education: 9/10 | Experience: 8/10 | Technical: 9/10 | Salary: 8/10
Phone Interview: ✅ Completed (8.5/10)
Face-to-face: 📅 Scheduled Aug 25, 2pm
R04 Status: Approved
DL
David Lee
7+ years Full-stack • david.lee@email.com
8.2/10 Overall Education: 8/10 | Experience: 9/10 | Technical: 8/10 | Salary: 7/10
Status: 🥈 Second-Best Candidate
On Hold Until: Aug 30, 2025
Backup Strategy: Active
MS
Mike Smith
4+ years Frontend • mike.smith@email.com
7.1/10 Overall Education: 7/10 | Experience: 6/10 | Technical: 8/10 | Salary: 8/10
Phone Interview: ✅ Completed (7.0/10)
Decision: ❌ Not proceeding to face-to-face
Reason: Experience gap for senior role

Application Screening System (Step 4)

Configure Scoring →

📊 Scoring Criteria (0-10 scale)

📚 Education Qualification
  • Relevant degree and certifications
  • Academic performance indicators
  • Continuous learning evidence
💼 Relevant Experience
  • Years in similar roles
  • Technology stack alignment
  • Industry experience relevance
🛠️ Technical Skills Match
  • Required vs actual skills
  • Proficiency level assessment
  • Technology depth and breadth
💰 Salary Expectations
  • Within budget range
  • Market rate alignment
  • Negotiation flexibility
Screening Rules (Automated)
Based on your workflow document specifications
6/10
Minimum Score
• Maximum 20 candidates proceed to second screening
• Auto-notification sent to qualified candidates
• Recruitment tracker automatically updated
📊
Screening Success
38%
47 applications → 18 qualified
🎯
Interview Rate
67%
18 qualified → 12 interviewed
⭐
Average Score
7.8/10
For qualified candidates

Background Verification Module

Three-track verification: World Check, NIC, and Reference Checks (R03 Workflow)

Background Check Dashboard

View All Reports →
🌍 World Check Reports
8
In Progress • 2-3 business days
🆔 NIC Verifications
5
Pending Compliance Officer
📞 Reference Checks
12
Completed (R03 Approved)
⚠️ Failed Checks
2
Require Review

Current Background Verifications

Candidate Position World Check NIC Status References Overall Status Actions
Alice Johnson
alice.johnson@email.com
 Senior Software Engineer In Progress Sent to Compliance 2/2 Clear Pending World Check
David Wilson
david.wilson@email.com
 Project Manager Clear Approved 1/2 Pending Awaiting Reference
Carol Davis
carol.davis@email.com
 UX Designer Issues Found Failed Negative Reference Failed Verification

Reference Check Management (R03 Approval)

Configure Templates →

✅ Previous Employer 1

Company: TechCorp Solutions Ltd
Contact: John Manager
Email: john.manager@techcorp.com
Phone: +230 5123 4567
Status: Verified Positive
Employment Dates: Jan 2020 - Aug 2025 ✓
Job Title: Software Developer ✓
Performance: Excellent performer
Reason for Leaving: Career advancement
Rehire Eligibility: Yes

⏳ Previous Employer 2

Company: StartupXYZ
Contact: Sarah CEO
Email: sarah@startupxyz.com
Phone: +230 5987 6543
Status: Pending Response
First Contact: Aug 20, 2025
Follow-ups: 2 attempts
Last Contact: Aug 22, 2025
Expected Response: Within 48 hours
Alternative Contact: HR Manager available

📋 R03 - Reference Check Approval Status

HR Verification
✅ References contacted
✅ Documentation complete
Compliance Review
⏳ Final clearance pending
Assigned to: Sarah Secure
Decision Status
⏳ Awaiting all references
ETA: Aug 24, 2025

Compliance Officer Dashboard

Assigned to: Sarah Secure (Compliance Officer)
📋
NIC Queue
12
Pending verification
⚡
Processing Time
1.2 days
Average NIC verification
📊
Success Rate
96%
Clearance success rate

Offer Preparation & Communication

Generate offer letters, prepare compensation packages, and send offer emails to selected candidates

Select Candidate for Offer

View All Eligible Candidates →

🎯 Eligible Candidates (Background Check Cleared)

AJ
Alice Johnson
Senior Software Engineer • 5+ years React/Node.js
8.7/10 Overall Background Cleared Ready for Offer
Expected Salary: MUR 780,000 • Available: Sept 1, 2025 • Notice: 1 month
Interview Score: 8.5/10 (Phone) + 8.9/10 (Face-to-face)
HOD Recommendation: Strongly Recommend
Background Status: All Clear ✅
DL
David Lee
Senior Software Engineer • 7+ years Full-stack
8.2/10 Overall Second Best On Hold
Expected Salary: MUR 740,000 • Available: Sept 5, 2025 • Notice: 2 months
Status: Backup candidate strategy
Valid Until: Aug 30, 2025
Backup Offer: Pre-prepared

📄 Offer Letter Preparation - Alice Johnson

Draft

👤 Position Details

💰 Compensation Package (MUR)

📊 Approved Salary Range
Based on R10 approved job profile
MUR 750,000 - MUR 850,000
Annual base salary range
Within approved range: MUR 750,000 - 850,000
Performance-based annual bonus
Monthly car allowance
One-time signing bonus (optional)

🏥 Benefits Package

📋 Employment Terms

Candidate must respond by this date

💰 Total Compensation Package Summary

MUR 858,000
Annual Total
Base + Bonus + Car Allowance
MUR 71,500
Monthly Cash
Take-home + allowances
Premium Benefits
Value ~MUR 85K
Medical, Life, Gym, etc.

📧 Send Offer Email to Candidate

Additional recipients (comma-separated)
📄 Employment Contract.pdf 📋 Employee Handbook.pdf 🏥 Benefits Summary.pdf
Add additional documents (contracts, policies, etc.)

📧 Email Preview

To: alice.johnson@email.com
CC: michael.tech@company.com, hr-records@company.com
Subject: Job Offer - Senior Software Engineer Position
Attachments: 3 files
Dear Alice,

We are delighted to offer you the position of Senior Software Engineer...
[Preview truncated - full email content above]

📊 Offer Status & Tracking

View All Offers →
Candidate Position Offer Amount Sent Date Valid Until Status Actions
Alice Johnson
alice.johnson@email.com
 Senior Software Engineer
MUR 858,000
+ Premium benefits
Just sent
Aug 23, 2025
Aug 30, 2025
7 days remaining
 Offer Sent
Michael Brown
m.brown@email.com
 Marketing Manager
MUR 680,000
+ Car allowance
2 days ago
Aug 21, 2025
Aug 28, 2025
5 days remaining
 Accepted
📄
Offers This Month
8
6 accepted, 1 pending, 1 rejected
💰
Avg Offer Amount
MUR 745K
15% above market benchmark
⏱️
Response Time
4.2 days
Average candidate response time

Offer Negotiation Management

Track salary negotiations, manage counteroffers, and coordinate second-best candidate strategy

Active Salary Negotiations

3 Active 2 Accepted Today
Candidate Position Original Offer Counter Proposal Status Deadline Actions
Alice Johnson
Top candidate (8.7/10)
 Senior Software Engineer
MUR 750,000
+ Standard benefits
MUR 820,000
+ Enhanced benefits
 Under Review
Aug 25, 2025
2 days remaining
Michael Brown
Marketing Manager candidate
 Marketing Manager
MUR 680,000
+ Car allowance
Accepted
No counter-offer
 Offer Accepted
Completed
Aug 22, 2025

Negotiation Timeline: Alice Johnson - Senior Software Engineer

🎯 Initial Offer Sent
Amount: MUR 750,000 + Standard Benefits Package
Includes: Medical insurance, 15 days annual leave, gym membership
Offer Valid Until: Aug 25, 2025
Sent by: John Doe (HR Manager)
Aug 18, 2025 at 10:30 AM
💬 Counter Proposal Received
Counter Amount: MUR 820,000 + Enhanced Benefits
Justification: Market rate analysis attached, additional responsibilities
Additional Requests: Flexible working hours, extra 5 days leave
Market Research: Provided salary benchmarking data
Aug 20, 2025 at 2:15 PM
🔍 Internal Review Process
Status: Under review by HOD and HR
Budget Analysis: Counter-offer is 9% above initial offer
Market Validation: Salary research in progress
Decision Deadline: Aug 24, 2025 (to allow candidate response time)
Current Stage - Started Aug 21, 2025
📋 Final Decision & Response
Options: Accept counter / Make final offer / Decline
Backup Strategy: David Lee (second-best) ready if needed
Timeline: Decision by Aug 24, candidate response by Aug 25
Pending completion of review

💡 Decision Analysis

✅ Accept Counter
• Secure top candidate (8.7/10)
• Within 10% budget variance
• Faster time to fill
• Strong technical skills
🔄 Counter Again
• Propose MUR 785,000
• Add performance bonus
• Risk of candidate decline
• Extended negotiation time
❌ Move to Second Best
• David Lee (8.2/10) available
• Likely within original budget
• Restart negotiation process
• Additional 1-2 week delay

Second-Best Candidate Management

Configure Strategy →

🥈 Backup Strategy Active

Primary Candidate
Name: Alice Johnson
Position: Senior Software Engineer
Score: 8.7/10
Status: Counter-offer under review
Decision Deadline: Aug 25, 2025
Second-Best Candidate
Name: David Lee
Score: 8.2/10
Status: On hold, kept warm
Valid Until: Aug 30, 2025
Salary Expectation: MUR 740,000
🚀 Fallback Action Plan
If Primary Candidate Rejects:
  1. Auto-notification sent to HR Manager
  2. Immediate contact with David Lee (within 24 hours)
  3. Pre-prepared offer letter ready (MUR 740,000)
  4. Expedited contract process
  5. Expected start date: Sept 5, 2025
Keep-Warm Strategy: Weekly check-in emails, project updates shared
📊
Offer Acceptance Rate
89%
Last 6 months (industry avg: 82%)
⏱️
Avg Negotiation Time
3.8 days
From offer to final agreement
💰
Salary Variance
+7.2%
Average increase from initial offer

Analytics & Reports

Comprehensive recruitment analytics, KPI tracking, and performance insights

⏱️
Time to Hire
18.5 days
↓ 12% from last month
Target: 25 days
🎯
Quality of Hire
8.4/10
Based on performance reviews
↑ 0.3 from last quarter
💰
Cost Per Hire
MUR 18,500
↓ MUR 3,200 from target
Budget: MUR 21,700
📈
Offer Acceptance
89%
↑ 7% from last quarter
Industry benchmark: 82%

Recruitment Pipeline Funnel (Last 3 Months)

View Detailed Breakdown →
1,247
Applications
100%
378
Qualified (≥6/10)
30.3%
156
Interviewed
12.5%
89
Offers Made
7.1%
79
Hired
6.3%
Conversion Insights:
• Application to Qualified: 30.3% (Industry avg: 25%)
• Qualified to Interview: 41.3% (Target: 40%)
• Interview to Offer: 57.1% (Industry avg: 45%)
• Offer to Hire: 88.8% (Target: 85%)

Approval Workflow Performance (R1-R10)

Optimize Workflows →
Approval Gate Total Processed Avg Processing Time Success Rate Bottlenecks Performance
R1 Non-Budgeted Approval 23 3.2 days 87% Finance review delay Needs Attention
R10 Job Profile Validation 45 1.8 days 94% None identified Excellent
R02 Advertisement Validation 38 1.1 days 96% Content revisions Excellent
R04 Phone Interview 89 0.8 days 91% HOD availability Good
R03 Reference Checks 67 4.5 days 78% Reference response delays Needs Improvement

Department Recruitment Performance

Department Details →
Department Active Positions Avg Time to Hire Budget Utilization
IT 8 22 days 72% (MUR 450K/625K)
Marketing 4 16 days 65% (MUR 195K/300K)
Finance 3 19 days 58% (MUR 145K/250K)
HR 2 14 days 45% (MUR 90K/200K)

📊 Performance Insights

🏆 Best Performing: HR Department
Fastest time to hire, highest efficiency
⚠️ Needs Attention: IT Department
High volume, longer processing times
📈 Recommendations:
• Increase IT recruiter capacity
• Implement pre-screening automation
• Optimize technical interview process

Budget Analysis & Forecasting

Detailed Budget Report →
MUR 8.5M
Total Budget Allocated
Annual recruitment budget
MUR 5.8M
Budget Utilized
68% of total allocation
MUR 2.7M
Remaining Budget
Available for Q4
💰 Budget Breakdown by Category
• External Job Postings: MUR 185K (22%)
• Recruitment Agency Fees: MUR 320K (38%)
• Interview Expenses: MUR 45K (5%)
• Background Checks: MUR 28K (3%)
• Onboarding Costs: MUR 67K (8%)
• Relocation Assistance: MUR 95K (11%)
• System & Tools: MUR 110K (13%)

System Configuration

Configure workflow parameters, approval processes, and system integrations

🔧 Workflow Configuration

Candidates must score ≥ this value to qualify (0-10 scale)
Limit qualified candidates proceeding to detailed review
Expected completion time for all background checks

✅ Approval Process Settings

R1 - Non-Budgeted Approval

☑️ Finance Director (Required)
☑️ CEO (Required)
☐ Board Approval (For >MUR 1M)

R10 - Job Profile Validation

1️⃣ HR Manager Review (Required)
2️⃣ HOD Final Review (Required)
3️⃣ Finance Approval (Required)

📢 Publication Channels Configuration

Internal Channels (Free)

Company Intranet
Internal Job Board
Staff Email Notifications
Physical Notice Boards

External Channels (~MUR 15,000)

Company Website
Free posting
LinkedIn Jobs
MUR 8,000/month
L'Express Jobs (Mauritius)
MUR 3,500/posting
Indeed Mauritius
MUR 2,500/posting
Job.mu
MUR 1,500/posting

📧 Email Templates Configuration

Available variables: [Position Title], [Candidate Name], [REF-NUMBER], [Company Name]

🔗 System Integration Settings

SharePoint Lists

✅ Job Positions List (Connected)
✅ Candidates List (Connected)
✅ Applications List (Connected)
✅ Interview Schedule (Connected)
✅ Background Checks (Connected)
✅ Job Offers (Connected)
✅ Recruitment Tracker (Connected)

Power Platform

✅ Power Automate Flows (7 Active)
✅ Power Apps Portal (Connected)
✅ Email Notifications (Active)
✅ Calendar Integration (Teams)
⚠️ Power BI Reports (Pending Setup)